How to add your voice to your email signature

Please note:

This method only works for emails sent between Imperial staff and students.

Top tips for recording your name

  1. Find a quiet space
  2. Hold the phone four inches from your mouth
  3. Speak slowly and pronounce each syllable clearly

Did you know?

You can add the audio pronunciation of your name to your LinkedIn profile using the mobile app. If you would like to see an example, visit my profile.

Instructions

Step one: Record your name

  • Use a smartphone to record the pronunciation of your name.
  • Email the recording to your Imperial email address.
  • Save the recording to your OneDrive.


Step two: Create an email signature in Outlook

  • Log into Outlook on the web
  • Click settings cog > ‘View all Outlook settings’ > ‘Compose and reply’ > ‘Email signature’.
  • Create your signature and decide on the default signature to use.
  • Add the text ‘Say My Name’ to your signature for linking to the audio file.


Step three: Add recording to OneDrive

  • Click ‘+ Add New’ > ‘Files upload’.
  • Upload the audio file from your device.
  • Select the uploaded file > Click ‘Share’.
  • Change permission to ‘people in Imperial College London with the link’.
  • Copy the generated link.


Step four: Link the recording to your email signature

  • In Outlook, navigate to your email signature and highlight ‘Say My Name’.
  • Click the ‘link’ icon (which looks like a chain link) and paste the OneDrive link into the address field.
  • Confirm by clicking OK.


Step five: Final step

  • Your updated email signature is now saved. Recipients of your emails can click the ‘Say My Name’ link to hear the correct pronunciation of your name.


Optional Step: Adding a visual pronunciation guide for your name

NameShouts is an online database of over 400,000 names in 22 languages.

  • Visit https://www.nameshouts.com
  • Enter your name and click pronounce
    If you are happy with the pronunciation
  • Copy the phonetic translation and use this text in steps four and five as the link to your audio file.